FileWorks is a unique cloud-based storage service that allows you to store and share your files through a web browser. Anywhere you have an Internet connection you can pull up any of your files.
We protect you from exposing sensitive client or industry data by encrypting your files at no extra cost. We also maintain a complete audit trail as to who accessed each file and when. You can lock down folders so only certain people can access them. We also provide configurable notifications, so you can receive an email whenever a document is viewed, signed, or uploaded.
Some competitors base their business on selling your information—even data in your files. FileWorks does not share your personal information, nor do we snoop through your files to sell advertising data.
We include all of these features in our low monthly price.
The free trial is for the base account. You will need a card on file in order to pay for additional services (if you choose to purchase them) that are not included in the free trial. We include so much in our base account package that you probably won't need to purchase any additional services during your trial.
Once the trial period is over, the card on file is used to pay for the following month. You may cancel any time during the trial to avoid paying for your second month.
There are no long-term contracts. You can cancel at any time.
The amount of storage space you can use is unlimited. When you surpass 1 GB of storage, you will be charged the small monthly fee of $5.99 for each additional 1 GB of storage.
Every month you will receive an online statement showing the breakdown of your charges and the amount applied to your credit card. If you card is declined or expired, you will need to enter a valid credit card in order to access your account.
User logins can be granted all the same rights as you (the super user). They can add guests, update security, etc. These rights are not granted automatically; you can assign rights to users. Users also have full access to the productivity features such as using FileWorks Scanning, indexing documents, adding notes to documents, setting up notifications and sending documents for electronic signature.
Guest have limited abilities. They will only be able to upload and download documents. They will also be able to sign documents but will not be able to send documents to other users for a signature.
Think of user logins as your employees or office staff. They will need to be able to use more features, and there is an additional monthly fee for each one. Guest logins are intended to help you conduct business with your clients by sharing your files with them or using the electronic signature functionality to have them sign contracts.
You and your authorized users can add an unlimited number of users and guests to the account. There is a fee for additional user logins. Each account comes with 20 free guest logins.
Access to specific folders in the account is granted by you or an authorized user. There are a number of different access rights that can be granted or revoked, including the ability to view a document, delete a document, email a link to a document, etc. Users can also grant folder access for the users and guests they have created.
Yes! The Uniform Electronic Transactions Act (UETA) provides the legal framework for electronic transactions. It gives electronic signatures and electronic records the same validity and enforceability as written signatures. This model act was adopted by the National Conference of Commissioners on Uniform State Laws (NCCUSL) in 1999.
The Electronic Signatures in Global and National Commerce (ESIGN) Act enacted by Congress in June 2000 facilitates the use of electronic records and signatures in interstate or foreign commerce by ensuring the validity and legal effect of contracts entered into electronically. The ESIGN Act went into effect in October 2000.
The European Parliament and Council issued a directive on a community framework for electronic signatures (Directive 1999/93/EC) in December 1999. It facilitates the use of electronic signatures and contributes to their legal recognition while establishing a legal framework for electronic signatures and certain certifications.
The signature validation technology developed by FileWorks adheres to the World Wide Web Consortium (W3C) standards and can detect whether or not a document or signature has been altered after it was electronically signed. Within FileWorks, you can view each document’s history to see who signed the file and when.
As an added layer of security, we allow users to download a copy the signature file. The signature file stores encrypted information that is used to validate the signed file to ensure that no changes were made to it nor the signature file itself. These files can be validated using FileWorks at any time.
Other companies simply assign a long number to the document that will be stored in their database. They overlay a graphic that looks like a signature. How secure is that? We go the mile for you to allow you to sign any file—not just a PDF. And we don’t use gimmicks like a fancy font that is supposed to look like a signature. We use actual encryption and give you a copy of the signature file for your own peace of mind.
You can be notified by email when documents are received in your account. You can also be notified when documents are viewed or signed.
Email addresses are assigned by most cell phone providers allowing you to receive text message notifications directly on your cell phone while you are on the go. Standard text message rates apply and may be charged by your provider.
FileWorks keeps a complete audit trail for each document. You can see who originally uploaded the document and when they did. Any action taken on a document is tracked the same way, so you can see when a document was viewed, signed, etc.
This can help you meet your compliance requirements. In the case that confidential information is leaked by one of your users, you will be able to see excactly who saw that document.
FileWorks is committed to your privacy. FileWorks uses information about you for internal purposes only, such as to process your order and payments, to maintain or update your account or to send you information and special offers. FileWorks does not sell or rent information about its customers to third parties.
Your account is set up to provide you with the most flexibility possible and gives you complete control over who accesses your account. You can add users and guests to the account and specify the folders they can access. You also have complete control of what rights your users have. You can give them the ability to update security, add users, see your billing history, etc.
Since 1997, FileWorks has demonstrated a strong commitment to protecting sensitive information and data in regulated industries where security is not only critical but mandated by such laws as HIPAA and Sarbanes-Oxley.
When you sign up for an account we become your partner in security. FileWorks uses EV (Extended Validation) certificates to ensure you have the highest level of safety when transferring data. We go beyond accepted security standards to encrypt your documents when stored.
Our servers are protected by state-of-the-art firewalls that works to block unauthorized entry. FileWorks maintains multiple copies of your encrypted data backed up across different servers in the cloud.
We can boast a record of ZERO data leaks. No credit card information has been leaked. No user files have been leaked.